Course Reserves Overview

Tue hours: 8:30 am - 4:30 pm

Course Reserves Overview

Getting started

Requests for Course Reserves can be made in person or online. Please allow a few days for processing, especially at the beginning of the quarter. Requests can be made at any time. Instructors designate the loan period for physical items (2 hour, 1 day, 3 days or 7 days). Electronic reserves are accessible online 24 hours a day.


Locating and Accessing Course Reserves

Once your reserve list is processed, you or your students can access your lists from within the Canvas Module titled “Course Reserves.”  Items in the list will either be electronic or physical.

  • Electronic materials are accessible by clicking on the title of the item.
  • Physical items are located in the Haggard 2 reserve area and are shelved according to call number.  Library-owned books are shelved in Library of Congress call number order in the front of the Course Reserve area. Instructor’s personal books are assigned a numeric call number and are shelved numerically on the half-height shelves.
  • Reserve items that are checked out cannot be recalled. Reserve items cannot be held behind the counter. All items must be returned to the Reserve area for 30 minutes before they can be checked out again by the same patron. 
  • Videos on reserve are located at the Circulation Services Desk in the Haggard wing of the library. They can be checked out for 4 hours and must be viewed in the library. There are three viewing stations available. A group viewing room is also available through the Circulation Desk.
  • Music Library Course Reserves items are located in closed stacks. Access to these materials is by request at the Music Library Circulation Desk.


Using Course Reserve Materials

  • All items must be checked out before they are taken from the Reserve area. 
  • A Western Card is required to borrow any material on reserve. 
  • Material on reserve can also be used in the Reserve area. 
  • Videos on reserve are checked out for 4 hours and must be viewed in the library. 
  • All Music Library reserve items are checked out for two hours and must remain in the Music Library. 
  • Fines are charged for overdue course reserve items at a rate of $2.00 per hour.


Guidelines for Print and Electronic Reserves

  • Allowable materials include copies of articles and chapters that meet fair use guidelines, instructor created materials and links to articles in full text databases and web sites. A whole work such as a book, journal, DVD, or CD may be placed on reserve, but not on e-reserve.
  • Requests are processed as received. Allow a number of days for processing, especially at the beginning of the quarter.
  • All items will be removed from Course Reserve at the end of the quarter unless otherwise noted.
    • Requests to extend a list beyond the quarter indicated on the original worksheet or electronic form must be given at least two weeks before the end of the quarter.
    • All items subject to fair use will be removed at the end of the quarter. Links to ProQuest, JSTOR, or MCB articles are not subject to fair use and may remain as links for multiple quarters
  • A complete and accurate citation is required for every item requested for Electronic Reserves.