Section 5: Curriculum Records

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Section 5: Curriculum Records

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Section 5 Includes records pertaining to curriculum development, course offerings, and other activities providing instruction.

Disposition Authority# Records series title and description Retention Disposition

14-09-68609

Accreditation Documentation (Official Copy).
Statistical, descriptive and evaluative materials necessary to achieve and maintain accreditation for a college, department, or program with the professional association that sets the standards related to that discipline. May include accreditation standards and requirements. Evaluative materials must have been created specifically for accreditation.

Official copy held by: Appropriate Dean, Department or Program.

Retention:

Accreditation is received + 6 years
 

Disposition:

Appropriate Dean, Department or Program: Transfer to Archives for selection and historical preservation
 

14-09-68623

Conference Records (Official Copy).
May include agendas, correspondence, publicity materials and other documents. Provides a record of each conference, seminar, workshop, or other event department sponsored.

Official copy held by: Any office.

Retention:

Fiscal year + 3 years
 

Disposition:

Any office: Transfer to Archives for selection and historical preservation
 

14-09-68625

Course Content/Information File (Official Copy).
Provides a description of departmental courses. May include outlines, syllabi, credits, bibliographies, textbook lists, sample exams, etc. Sample exams are non-disclosable public records under RCW 42.17.310(1)(f).

Official copy held by: Academic department.

Retention:

Course is discontinued + 2 years
 

Disposition:

Academic department: Transfer to Archives for selection and historical preservation
 

14-09-68627

Course Offering and Schedules Preparation Files (Official Copy).
Includes back-up material used by departments in preparation of catalog copy, brochures, class schedules, and new and revised course material.

Official copy held by: Any department.

Retention:

Fiscal year + 3 years
 

Disposition:

Any department: Destroy
 

14-09-68629

Curriculum and Course Proposals (Denied) (Official Copy).
Provides a record documenting the planning and development of denied programs or courses. Includes new/revised course applications, proposals, and supporting papers.

Official copy held by: College curriculum committees.

Retention:

Fiscal year + 10 years
 

Disposition:

College curriculum committees: Transfer to Archives for selection and historical preservation
 

14-09-68628

Curriculum and Course Proposals (Official Copy).
Provides a record documenting the development and implementation of instructional programs and individual courses. Includes new/revised course applications, proposals, and supporting Official copy held by: College curriculum committees.

Retention:

Fiscal year + 10 years
 

Disposition:

College curriculum committees: Transfer to Archives for selection and historical preservation
 

14-09-68684

Summer Session Curriculum Planning Files (Official Copy).
Documents planning for summer session curriculum, publications and programs. May include correspondence, notes, planning materials.

Official copy held by: Any department.

Retention:

End of Summer Session + 3 years
 

Disposition:

Any department: Destroy
 

01-08-60189

Textbook Requisition (Official Copy).
Form used by faculty to order textbooks from Bookstore. Includes pertinent information related to department, course, quarter, instructor, and textbook. Signed by department chair and Official copy held by: Students' Co-op Bookstore.

Retention:

Quarter + 1.25 years
 

Disposition:

Students' Co-op Bookstore: Destroy
 

GS 50005.049

Textbook Requisition (Secondary Copies).
Form used by faculty to order textbooks from Bookstore. Includes pertinent information related to department, course, quarter, instructor and textbook. Signed by department chair and Applies to secondary copy held by any office.

Retention:

No longer needed for agency business + 0 months
 

Disposition:

Any office: Destroy
 

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