WWU06 - Curriculum Records

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WWU06 - Curriculum Records

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Section WWU06 includes records pertaining to curriculum development, course offerings, and other activities providing instruction.

Records Series Title and Statement of Function/Purpose Location and Retention of Official Copy Retention of One Other Copy
Accreditation Documentation. Statistical, descriptive and evaluative materials necessary to achieve and maintain accreditation for a college, department, or program with the professional association that sets the standards related to that discipline. May include accreditation standards and requirements. Evaluative materials must have been created specifically for accreditation. Appropriate Dean, Department or Program: 6 years after accreditation received; transfer to University Archives at end of retention period for historical preservation

 

 

Conference Records. May include agendas, correspondence, publicity materials and other documents. Provides a record of each conference, seminar, workshop, or other event department sponsored. Any office: 3 years after end of fiscal year; transfer to University Archives at end of retention period for historical preservation

 

 

Course Content/Information File. Provides a description of departmental courses. May include outlines, syllabi, credits, bibliographies, textbook lists, sample exams, etc.

Sample exams are non-disclosible public records under RCW 42.17.310(1)(f).

Academic department: 2 years after course discontinued; transfer syllabi to University Archives at end of retention period for historical preservation.

 

 

Course Folders - Extension Classes. Material related to each course offered through Extended Education & Summer Programs establishing academic approval, credit or non-credit course, type of class, location, instructor's contracts and budget. Extended Education & Summer Programs: 6 years after termination of contract; transfer to University Archives at end of retention period for historical preservation

 

 

Course Offering and Schedules Preparation Files. Includes back-up material used by departments in preparation of catalog copy, brochures, class schedules, and new and revised course material. Department: 3 years after end of fiscal year

 

 

Curriculum and Course Proposals. (Approved) Provides a record documenting the development and implementation of instructional programs and individual courses. Includes new/revised course applications, proposals, and supporting papers. College curriculum committees: 10 years after end of fiscal year; transfer to University Archives at end of retention period for historical preservation

 

 

Curriculum and Course Proposals. (Denied) Provides a record documenting the planning and development of denied programs or courses. Includes new/revised course applications, proposals, and supporting papers. College curriculum committees: 10 years after end of fiscal year; transfer to University Archives at end of retention period for historical preservation

 

 

General Catalog Course Revisions. Contains back-up material used in preparation of general session catalogs. Curriculum Office: 5 years after catalogs printed

 

 

Master Class Schedules. Schedules of classes offered. Includes information on instructor, location, dates and times. Registrar: 5 years after end of academic year; transfer to University Archives at end of retention period for historical preservation

 

 

Summer Session Course Revisions. Contains back-up material used in preparation of Summer Session catalog. Extended Education & Summer Programs: 5 years after catalog printed

 

 

Summer Session Curriculum Planning Files. Documents planning for summer session curriculum, publications and programs. May include correspondence, notes, planning materials. Any department: 3 years after end of summer session

 

 

Textbook Requisition. Form used by faculty to order textbooks from Bookstore. Includes pertinent information related to department, course, quarter, instructor and textbook. Signed by department chair and instructor. Students' Co-op Bookstore: 1.25 years after end of quarter. Any office: Retain until administrative needs satisfied.

 

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